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What We’re Working On

Curious what we’re up to?

June 24, 2025

Improvements:

  • Production Books: Added the ability to switch to the schedule page without having to select a specific view.

Bug Fixes:

  • HTML Code was sometimes appearing in the details field in production book exports and in calendar subscription feeds.

  • After disabling a production book calendar feed URL, user could still click on the “copy” button.

June 9, 2025

New Features:

  • Upload up to 6 photos per inventory item.

  • See a thumbnail image right in the main table.

  • We’ve also revamped the image viewer making it easier to see and swipe through larger images.

Improvements:

  • Public Pages > Week Layout:

    • Removed empty hour rows at the beginning of the day.

    • Adjusted “All Day events” row so that events are not squished.

  • Public Pages > Day Layout: Adjusted “All Day events” row so that events line up correctly.

  • Public Pages > Schedule Pages:

    • When grouped by location, we removed the redundant location info from the event cell to provide more room for other details.

    • We unanchored the “General Notes” section so that when you scroll it disappears giving you more room to view the calendar.

  • Updated Email Modal Text

  • Timeline:

    • Updated text in Group-by Selector

    • Updated sort order for team members in selector.

Bug Fixes:

  • Production Books: Column selector checkboxes were occasionally acting up.

  • Selecting checkboxes and then using the text search was clearing the selection.

  • Item export quantities were not accurate.

January 21, 2025

Watch the new feature video here!

New Features:

  • Holiday Calendars! Ignore filter settings for a project so that events from that project always display regardless of filter settings.

  • Timeline: Custom time duration shortcuts.

Improvements:

  • Requirements Screen: Updated date selector to match the new date selector in the Timeline.

  • Date Selector: Added a “Today” Button

  • Date Selector: Updated behavior “Next X…” Buttons so that you can now select any date before using it.

  • Single-tag selectors: now automatically close after making a selection.

  • Multi-tag selectors: After searching and making a selection, the search is now cleared out to more easily make a new search.

  • Crew Bookings: If a crew booking is manually updated to the same time-frame as its event, then it is conisdered “synced”.

  • Team Screen: Updated helper text in Organizations tab.

  • All Screens: If two or more records are selected, then hover-action buttons are hidden.

See All Past Updates

Inventory Module

A modern inventory management system for theatrical organizations.

Click here for more details!

  • Add and Edit Inventory Items: Create items using the web app or mobile app. Add item names, departments, color, weight, size, and value.
  • Public vs. Private Descriptions: Add internal notes for your team and public-facing descriptions for designers, directors, or renters.
  • Custom Tagging: Use Types to define what an item is (e.g., “Chair,” “LED Light,” “Dress”) and Keywords to describe attributes (e.g., “Red,” “Wooden,” “Vintage”).
  • Photo Capture & Upload: Add up to 6 photos per item via your phone or desktop.
  • QR Code Integration: Generate and print unassigned QR codes. Add them to items and scan to create new items in your system or link items on the fly. Replace codes easily if damaged.
  • Mobile Scanning: Use the Propared Companion App to scan QR codes, take photos, and create items and update item information.
  • New User Role: Inventory Manager: A management-level role with access to the web app, focused exclusively on inventory-related features. Inventory Managers can oversee, edit, and approve inventory data and workflows without access to unrelated system areas (later, these will be assigned to specific departments).
  • New User Role: Field User: A dedicated access level designed specifically for crew and warehouse staff who primarily work in the field. Field Users can use the mobile app to scan QR codes, update inventory on the go, and contribute to data collection without needing full system access.
  • Basic Search & Filters: Search your inventory by keyword, department, and item type.
  • Basic Inventory Sharing: Publish your full inventory using shareable public links for internal collaborators, guest designers, and external renters.

Below you’ll find ideas currently floating around in our heads in no particular order. Many are suggestions from current users. We can’t guarantee that anything listed below will be added to Propared exactly as described (or if it will even go in at all). But, we wanted to give you a sense of the types of improvements and new features rolling around in our heads.

Interested in getting these features into Propared faster? Check out our Feature Expediting Program.

Inventory Module

Additional Inventory Management Tools

Before we open up additional feature sets, we’ll expand the core tools like bulk editing, item cloning and improved filtering. These enhancements will help you manage large item lists more efficiently and reduce redundant work.

Advanced Inventory Sharing

Next, we’ll increase the capabilities of inventory sharing:

  • More Tools for Viewers: Complex filtering for viewers, enter date ranges to see more more accurate item availability
  • Share Filtered Inventory: Share curated sets of items to limit what viewers see or to facilitate communication between production teams (e.g., a complete show package, themed rental kit, equipment available in a venue, all the wedding dresses).

Requests & Payment Processing

Turn your inventory into a revenue stream by receiving inventory requests and seamlessly processing payments:

  • Request Inventory from Shared Links: Viewers can request individual items or whole collections directly from your published inventory.
  • Automatic Project Creation: Every request automatically generates a new project in Propared, where managers can review, edit, and approve rental requests.
  • Merchant Account Setup: Create a merchant account to securely accept credit card and ACH payments for rentals.
  • Integrated Payment Processing: Process payments directly through the Propared platform.

Production Support Tools

Once inventory sharing and transactions are in place, we’ll begin building tools that bring inventory deeper into your day-to-day production work.

  • Task tracking for items: Add notes to-dos to individual items during the course of a production such as alteration requests, maintenance needs, or damage reports. Assign tasks to team members.
  • Integrated Task Management Page: Notes will be aggregated into our centralized Notes pages which can be broken down by department, providing a unified punch-list for shop staff and supervisors.

Contacts

  • Archive contacts.
  • Import spaces.

Projects

  • Assign start and end times to projects.

Team

  • Merge team members.
  • Simplify team member IDs.
  • Add details field to team members.

Timeline

  • Add the ability to add groups to events.
  • Add the ability to import bookings.
  • Add ability to comment on events.

Requirements

  • Add the ability to sort by any column.

Production Books

  • “Group by” category, department, and team (similar to grouping by project and location).
  • Display groups in schedules and calendars.
  • Bookmark a schedule while it is filtered.
  • “Requirements Summary” page that includes labour costs.
  • “Company Inventory” page.

Reports

  • View all reports from all projects together.
  • Manually arrange notes.

Program Wide

  • Commenting: Add the ability to comment on events and requirements.
  • Activity Stream: See a list of recent changes by all users.
  • Notify a user when changes are made.
  • Notify a user when they have upcoming Tasks due.
  • Add an activity log.

Larger Projects (let us know if you want to expedite!)

  • Event and Venue Request Forms
  • Integrate Propared with Zapier.

Want to Learn More?

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