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Inventory Management

A Modern Inventory Management System Designed for Theatrical Organizations

Now in Early Access!

Managing theatrical inventory involves more than just keeping track of what you own. It’s about how those assets are used, shared, and leveraged across your organization. Propared is the first system designed to support the full lifecycle of theatrical inventory:

  • Catalogue, organize, and track everything from props to costumes to lighting gear.
  • Share your inventory with people outside your company.

  • Integrate inventory directly into your productions.

  • Unlock value by making it easy to generate revenue from the assets you already have sitting on your shelves.

In the arts, inventory isn’t just storage. It’s a living part of your productions and your business model.

Sign Up For Early Access

Catalogue. Track. Update. Share.

Core Features

  • Inventory of items with details (departments, types, keywords, sizes, colors, weights, replacement values, public/private details)
  • Robust tagging including both Types and Keywords—organized into flexible groups
  • Multi-photo support per item with mobile photo capture and editing
  • Multi-warehouse support

QR Code Support

  • Print unassigned QR codes ahead of time from any source
  • Stick them on and scan to create the item fast
  • Swap it out if it gets damaged

Mobile & Accessibility

  • Mobile Companion App to access your inventory on the go
  • QR code scanning and item updates
  • Add notes about items and assign them to shows
  • Field User access for crew and staff

Sharing & Collaboration

  • Publish available inventory on your website
  • Share filtered sets of your inventory with renters, designers, directors, and production teams
  • Share pull-lists for productions and rental costs

Monetization

  • Viewers can request items or whole shows
  • Requests can be reviewed for review, editing, and approval
  • Process payments through Propared to streamline rentals and transactions

Production Integration

  • Allocate inventory items to projects
  • Reserve items for custom date ranges within a project
  • Availability calendar and date-range filtering
  • Track to-dos about each item and assign responsibilities

Reporting & Analytics

  • Exportable inventory
  • Historical item usage and condition
  • See your inventory’s total value
Watch Our Full Video Training Series

It's Easy To Get Started, Regardless of Your Current System

I’m Starting From Scratch

  • Print out a stack of unassigned QR codes.
  • Send your team out into the warehouse with the Propared Companion App.
  • Attach the QR code to an item.
  • Scan it, name it, take photos.
  • Move on to the next item!

I Have a Spreadsheet or Database

  • Import your current inventory into Propared, including images!
  • Print a stack of unassigned QR codes.
  • Scan a QR code and link it to an imported item.
Person in Warehouse

I Already Use QR or Bar Codes

  • Use Your Existing QR or Bar Codes. No need to replace them!
  • We’ll help get your information transferred.
Lights with Bar Codes

Signup to Receive Updates or for Early Access

Signup here to stay in the loop about release dates and new features. Let us know if you’re interested in joining our Early Access program to get your hands on it early. Organizations that join Early Access will receive a lifetime discount.

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