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Inventory Management

A Modern Inventory Management System Designed for Theatrical Organizations

Launching into Early Access on July 13!

Managing theatrical inventory involves more than just keeping track of what you own. It’s about how those assets are used, shared, and leveraged across your organization. Propared is the first system designed to support the full lifecycle of inventory in a production environment.

  • Catalogue, organize, and track everything from props to costumes to lighting gear.

  • Integrate inventory directly into your production workflows: Assign items to shows, check availability, and take notes about alterations or maintenance needs.

  • Unlock value by monetizing your inventory, making it easy to share, rent, and generate revenue from the assets you already have sitting on your shelves.

In the arts, inventory isn’t just storage. It’s a living part of your productions and your business model.

Sign Up For Early Access

Catalogue. Track. Update. Share.

Core Features

  • Inventory of items with detailed metadata (departments, types, keywords, sizes, colors, weights, replacement values, public/private details)
  • Robust tagging system including both Types and Keywords—organized into flexible groups
  • Multi-photo support per item with mobile photo capture and editing
  • Robust status tracking (ordered, shipped, arrived, etc.)
  • Multi-warehouse support

QR Code Support

  • Get your QR codes from anywhere!
  • Print unassigned QR codes ahead of time.
  • Stick it on and scan to create the item in your system.
  • Swap it out if it gets damaged.

Mobile & Accessibility

  • Mobile Companion App to access your inventory on the go
  • QR code scanning and item updates
  • Field User access for crew and staff

Sharing & Collaboration

  • Publish available inventory on your website.
  • Share custom filtered sets of your inventory with renters, designers, directors, and production teams.
  • Share pull-lists for productions and rental costs.

Monetization

  • Viewers can request items or show packages directly from your available inventory
  • Requests are added to a project in Propared for managers to review, edit, and approve.
  • Set up a merchant account and process payments to streamline rentals and transactions.

Production Integration

  • Allocate inventory items to projects.
  • Reserve items for custom date ranges within a project.
  • Availability calendar and date-range filtering.
  • Track to-dos about each item and assign responsibilities.

Reporting & Analytics

  • Exportable inventory
  • Historical item usage and condition

It's Easy To Get Started, Regardless of Your Current System

I’m Starting From Scratch

  • Print out a stack of unassigned QR codes.
  • Send your team out into the warehouse with the Propared Companion App.
  • Attach the QR code to an item.
  • Scan it, name it, take photos.
  • Move on to the next item!

I Have a Spreadsheet or Database

  • Import your current inventory into Propared, including images!
  • Print a stack of unassigned QR codes.
  • Scan a QR code and link it to an imported item.
Person in Warehouse

I Already Use QR or Bar Codes

  • Use Your Existing QR or Bar Codes. No need to replace them!
  • We’ll help get your information transferred.
Lights with Bar Codes

Signup to Receive Updates or for Early Access

Signup here to stay in the loop about release dates and new features. Let us know if you’re interested in joining our Early Access program to get your hands on it early. Organizations that join Early Access will receive a lifetime discount.

  • Only thoughtful updates. You can unsubscribe anytime, and your privacy is always respected.
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