Everything is connected. Let’s make use of it.
Propared helps you leverage past information and related work to reduce redundancy, minimize mistakes, and communicate more efficiently.

Build Your Timelines
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Add due dates, deadlines, performances, rehearsals, costume fittings, load-ins, meal breaks, travel info, run-of-show, and more!
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Start with high-level information early on, and get to the granular stuff later.
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Assign people, locations, and crew to each event.
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Tag events with custom departments and categories.
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Filter and group events by any criteria.
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Clone events.
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Shift events by minutes, hours, days, weeks, months, and years.
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See location conflicts.
Create Production Books
Share schedules, calendars, and files both internally and externally via simple webpages (no logins or passwords required!).
They’re also mobile friendly, and stay up to date as you make changes.
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Create season calendars, individual itineraries, venue schedules, dailies, and weeklies, call sheets, and more!
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Decide what goes into a production book using filter criteria.
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Choose between calendar and list layouts.
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Group your schedules by location or project.
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Email production books and auto-highlight changes.
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Download production books to spreadsheets.
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All production books are auto-updating, so if you make a change, every calendar and schedule updates automatically!
View Your Production Books
Anyone can view a production book by simply clicking on the link. You’ll be presented with a beautifully rendered schedule or calendar that stays up to date as changes are made.
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Bookmark in a web browser or phone.
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View on a mobile device.
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Filter by any criteria.
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Subscribe in any calendar program (Google, Outlook, Apple, etc).
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Access file attachments.
Create Items & Collections
Items are any physical objects that you want to track and utilize in your projects. They can include things that you own, as well as things that you frequently rent, purchase, or borrow.
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Indicate where items live: a venue it’s allocated to, a warehouse, or a company you typically rent from.
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Add quantities for your inventory.
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Set costs that you rent, buy, or charge for.
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Create collections of items that you use regularly such as tech table setup, materials to build a scenic item like a flat, or all of the elements in a lighting package.
Build Requirements
A requirement is anything that is needed for your show. These may be high level requirements, like a set, or a lighting package, as well as very specific things, like a genie lift.
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Add dates to see what’s available during that time.
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Enter quantities needed from each source.
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Filter and group requirements by project, source, location, dates, and more.
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See all overlapping requirements.
Project Teams
A team, is a set of your contacts who are involved in a specific show.
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Tag team members with one or more group to work with larger sets of people (add the cast to a rehearsal or email a production book to the crew).
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Tag team members with roles so you can remember who is doing what.
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Create roles and assign them to tasks before you even know who is going to fill them!
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Swap out and replace team members.