How Propared Works
Projects are the buckets in which you’ll be working. These are usually the shows and events you have but they can be anything you need them to be.
From this screen you can also…
The Contacts screen houses a record of each person and organization you use across your projects.
From here, you can also set up all your locations which include Places (usually a building with an address) and Spaces (any area in a place that you want to carve out for scheduling purposes).
From this screen you can also…
The timeline is the place to collect every piece of schedule and logistics information related to the event (we call them all Tasks) – due dates, deadlines, performances, rehearsals, costume fittings, load-ins, meal breaks, travel info, run-of-show, etc.
The timeline is also flexible. You can start with very high-level information early on and get to the granular stuff later.
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Use Production Books to share schedules, calendars, and files both internally and externally via simple webpages (no logins or passwords required!). They’re also mobile friendly, and stay up to date as you make changes in Propared.
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Anyone can view a production book by simply clicking on the link. You’ll be presented with a beautifully rendered schedule or calendar that stays up to date as changes are made.
From this screen viewers can also…
A team, is a subset of your contacts who are involved in a specific show. Each project has it’s own team. A contact can have different roles on each project they’re part of (we all wear so many hats!).
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Instead of hosting files, Propared lets you create attachments where you can link out to any file, folder, form, google sheet, or webpage. This creates all kinds of flexibility when folks are sharing from many different sources.
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Managing a Venue or a Performing Arts Center means wrangling a lot of data. The moving pieces are complex and always changing. Propared is built specially to handle the constant movements of venue managers.
Season Planning involves a lot of pieces. You start with what you know and build from there. With Propared, creating Season Calendars is a snap. Watch our video overview to learn more.
Not everyone has a shop full of equipment. Some people just need to track a few items, like ladders, projectors, microphones, etc. With Propared you can easily see where your resources are being used across all of your projects and spaces.