Welcome to Propared

The Production Planning Software of Arts and Events Organizations

Managing Shows and Events Can Be A Lot of Work

Propared Gives you Tools to Simplify the Whole Process

  • Season Planning

  • Venue Management

  • Space Reservations

  • Crew Assignments

  • Due Dates & Deadlines

  • Daily Call Sheets

  • Individual Itineraries

  • Rehearsal & Tech Scheduling

  • Digital Production Books

  • Files Management

  • Show Reports

  • Contact Lists

Theatre, Festivals & Performance

Robust tools for Producing Organizations.


Manage your entire Theatre, Music, and Dance Department.

Performing Arts Centers

Manage daily operations for multiple spaces.

Event Production

Track high-level plans down to the small details of each event.

Here’s some of the thought process that went into Propared

Spreadsheets crunch numbers, they don’t create complex schedules or enable communication.
They’re flexible, but don’t do much work FOR you.

Propared is a database designed specifically for complex schedules.

Propared understands People, Locations, and Organizations and what to do with them.

Built-in communication tools, make it easy to keep everyone up to speed.

With all your projects together, you can leverage the same information again and again saving countless hours of data entry.

Calendar apps are built to manage the schedule of a single person, not of large arts organizations.
You’re forced to pick one way of setting them up (by venue? by show? by department?).
Multiple calendars means multiple updates of the same info, increasing the risk of mistakes.

In Propared, you can build limitless combinations of calendars and schedules based on information from your show Timelines.

Color code calendars by project. Filter them by any criteria.

Divide calendars by Venue or Show to make it even easier to see what you need.

Most project management software handles tasks well, but they come up short on the scheduling front.
Plus, they often require everyone to have a login to view information.

Propared’s Timeline brings Time to the forefront so that your deadlines and schedules can live side-by-side.

Schedules and calendars are distributed via webpages, calendar feeds, and emails so no one needs logins or passwords to see what’s going on.

In Room Booking Systems, each show can only be assigned to one location.
But productions take place all over: rehearsal spaces, breakout rooms, loading docks, festival stages, and meeting rooms.
Plus, you never know when you need to squeeze that site visit into a busy theater.

In Propared locations are assigned to individual tasks, not whole shows. Just like in real life!

Generate beautiful venue calendars giving you visibility into everything happening at a glance.

Introducing Digital Production Books

Distribute schedules and files through a single, auto-updating URL

Want to Learn More?