Welcome to Propared

Most calendars are built for individuals, not organizations (those little boxes are never big enough!).

You’re forced to pick one way of setting them up (by venue? by show? by department?).

Keeping multiple calendars up to date requires redundant work, increasing mistakes.

We designed calendars with the complexity of our industry in mind.

You can build limitless combinations of calendars and schedules from a single source of truth. Color code your projects. Filter by any criteria. Sub-divide calendars by Venue or Show.

All of your calendars stay up to date as you make changes.

Spreadsheets are not good scheduling platforms. They don’t link information. They aren’t easy to reformat. You can only share them through static PDFs which are out of date as soon as they are sent.

They’re flexible, but don’t do much FOR you which means loads of duplicate work.

Propared is designed specifically for complex scheduling. It links together events, people, locations, equipment, files, and organizations in ways that help you work more efficiently.

You can sort, filter, and render it into auto-updating schedules and calendars which means no versions and no updating multiple documents with the same piece of information.

In Propared, every bit of info from deadlines to rehearsals to run-of-show can be entered and organized together. You can look at the big picture and schedule down to the minute in the same system.

Schedules, calendars, and files are distributed via webpages so no one needs logins or passwords to see what’s going on.

We do things differently. Combining our experiences and your feedback, we look at the overall needs of our industry and do this work for you. We choose specific features to include that provide real value so you don’t end up with a bloated system that doesn’t grow with you.

We design Propared to be simple and flexible so that you can be up and running in hours and manage any type of event right from the start.

This model also allows us to keep Propared affordable. We understand the limited resources available for most of us.

In room booking and campus management systems, each event can only be assigned to one location. But productions take place all over: rehearsal spaces, breakout rooms, loading docks, festival stages, and meeting rooms. Plus, you never know when you need to cram that site visit onto a load-in day.

In Propared locations are assigned to individual tasks, not whole shows. You also get notifications if you try to schedule anything that overlaps (but we don’t stop you from doing it!).

You can generate beautiful venue calendars giving you visibility into everything happening at a glance.

Inventory software is really complicated and only deals with what we HAVE. In production, this is important, but we must take into account everything we NEED to make the show happen.

Propared tracks inventory, and also addresses rentals and purchases for each show. You can easily see where it’s coming from, how much it’s going to cost, where it’s been allocated, and how many you have left.