Sustainabilty

Propared Sustainability Statement

At Propared, we believe powerful technology should also be responsible technology. As a company supporting production and event teams worldwide, we are committed to operating sustainably and transparently while helping our customers deliver complex projects with less waste and greater efficiency. We know that the carbon impact of cloud computing use is often unaccounted for.

Our Carbon Footprint

Propared maintains a very small annual carbon footprint compared to typical SaaS companies. Based on our most recent assessment:

Total annual emissions: ~8.1 metric tons CO₂e
Per-customer emissions: ~37 kg CO₂e per year
Equivalent to: the emissions of 3-4 average U.S. homes for one month

This footprint includes all Propared business activities, from cloud hosting to travel to home-office operations.

Scope 1-3 Emissions Breakdown (GHG Protocol)

Scope 1 – Direct Emissions (0%)

Propared has no direct emissions, including:

No company-owned vehicles
No fossil-fuel heating or generators
No on-site combustion sources

Scope 1 Total: 0 tons CO₂e

Scope 2 – Indirect Energy Emissions (Minimal)

Scope 2 includes emissions from purchased electricity.

Propared’s primary home office runs on on-site solar energy, effectively eliminating Scope 2 electricity emissions.
Remote worker electricity use is categorized under Scope 3.

Scope 2 Total: Effectively 0 tons CO₂e

Scope 3 – Other Indirect Emissions (Nearly 100% of Footprint)

1. Business Air Travel ~7.0 tons CO₂e

Part of our marketing and business implementation requires limited travel, averaging 35,000 air miles per year, equivalent to ~7,000 kg CO₂e.

2. Hotel Stays at Conferences ~0.3 tons CO₂e

Propared participates in approximately 5 conferences per year which necessitates hotel stays.

This results in ~15 room-nights annually and an estimated 300 kg CO₂e.

3. Cloud Infrastructure & Hosting – 0.52 tons CO₂e

Our hosting provider estimates annual infrastructure emissions of 519 kg CO₂e, or about 6% of our footprint.

4. Remote Work Emissions – 0.32 tons CO₂e

Our remote-first team generates very low emissions from computer use, networking equipment, and lighting—approximately 320 kg CO₂e annually across four staff members.

5. Business Operations (Printing, Office Supplies) – Negligible

Propared operates as an almost paperless company, with virtually no routine printing.

These emissions are minimal and do not materially impact our footprint.

Summary of Scopes

Category	CO₂e (Annual)	% of Total
Scope 1 – Direct emissions	0 kg	0%
Scope 2 – Purchased electricity	~0 kg	0%
Scope 3 – Travel, hosting, hotel stays, remote work	8,139 kg	100%
Total	8.1 tons CO₂e	100%

What This Means for You

Choosing Propared means partnering with a platform that maintains an exceptionally low environmental footprint:

Each customer represents only ~37 kg CO₂e per year
Using Propared has a lower carbon impact than running a laptop for about 6–7 months
We prioritize renewable energy, efficiency, and minimal waste in all operations

Our Ongoing Sustainability Commitments

We continue to improve and refine our sustainability practices by:

Minimizing business travel whenever possible
Using cloud regions and vendors committed to renewable energy
Operating a remote-first business
Maintaining an almost paperless workflow
Conducting annual emissions assessments
Exploring high-quality carbon offsets to achieve net-zero operations

A Shared Responsibility

Using Propared inherently reduces environmental impact by supporting:

Digital, paperless workflows
Efficient communication across distributed teams
Reduced travel for planning and coordination
Centralized information that eliminates redundant work and waste

We’re proud to partner with organizations that value sustainability, and we remain committed to doing the same within our own operations.

Propared Environmental Policy & Public Environmental Commitment

1. Introduction

Propared is committed to minimizing its environmental impact while empowering performing arts and events organizations to operate more sustainably. As a cloud-based software-as-a-service (SaaS) platform built to support efficiency, communication, and collaboration, we recognize our responsibility to understand and reduce the environmental footprint connected to our operations, products, and partnerships.

This Environmental Policy outlines our principles, current environmental performance, and formal commitments. It serves as a public statement of our dedication to environmental stewardship and continuous improvement.

2. Purpose of This Policy

This policy establishes Propared’s environmental priorities and formalizes our approach to measuring, managing, and reducing our environmental impact. It defines responsibilities within our organization and communicates our commitment to customers, partners, and the broader community.

3. Scope

This policy applies to:

All employees, contractors, and company operations
All office and remote-working environments
Propared’s SaaS infrastructure, cloud services, and digital tooling
Partnership activities, business travel, and customer-facing processes

Environmental impacts addressed include:

Scope 1–3 greenhouse gas emissions
Energy consumption and sourcing
Cloud hosting–related emissions
Materials use and waste generation
Renewable energy adoption
Client-facing sustainability considerations

4. Environmental Goals and Principles

Propared’s environmental approach is rooted in the following guiding principles:

Measurement before reduction

We establish baselines to inform meaningful action.

Transparency

We share progress openly—even when data is evolving or incomplete.

Continuous improvement

We review and update objectives as our business and technology evolve.

Collaboration

We support performing arts and event professionals in their own sustainability journeys. Visit The Broadway Green Alliance and the Theatre Green Book for industry specific guidance on tracking and reducing your organizations carbon footprint.

5. Greenhouse Gas Emissions (Scopes 1–3)

Propared follows the Greenhouse Gas (GHG) Protocol in measuring and reporting our emissions.

5.1 Scope 1 — Direct Emissions

Propared has no Scope 1 emissions.

No company-owned vehicles
No combustion-based heating or generators
No direct fuel use

Annual Scope 1 Emissions: 0 tons CO₂e

5.2 Scope 2 — Purchased Energy

Scope 2 includes emissions from purchased electricity.

Propared’s primary home office is powered by on-site solar energy, eliminating Scope 2 emissions.
Remote employees use electricity in their homes; these emissions fall under Scope 3.

Annual Scope 2 Emissions: Effectively 0 tons CO₂e

5.3 Scope 3 — Other Indirect Emissions

The majority of our footprint is Scope 3 and currently totals approximately 8.1 tons CO₂e per year, including:

Air Travel: ~7,000 kg CO₂e annually
Hotel Stays for Conferences: ~300 kg CO₂e
Cloud Hosting, Development and Testing Environments: ~519 kg CO₂e
Work-from-home energy use: ~320 kg CO₂e
Printing and materials: negligible

This reflects our most complete emissions inventory to date.

6. Energy Consumption & Scope 2 Emissions

6.1 Current Practices

The Propared home office operates on solar power.
Remote team members are encouraged to adopt renewable energy sources when available.

6.2 Company Pledge

We commit to:

Monitor and annually assess electricity consumption across all work environments.
Calculate emissions associated with remote work to maintain transparency.
Prioritize reductions through efficient equipment, planning, and renewable energy use.

7. Cloud Hosting & SaaS Infrastructure Emissions

Propared’s software platform runs on Microsoft Azure and is hosted across multiple data center regions. We employ a variety of tactics to keep our emissions as low as possible including server optimization, scaling of computing resources based on time and location, and auto fail over.

7.1 Current Understanding

Cloud hosting represents an important but efficient part of our footprint. While Azure provides sustainability tools, complete regional emissions data continues to evolve.

7.2 Company Pledge

We commit to:

Track and report our specific emission data provided to us by Azure as accuracy improves.
Consider region-level carbon intensity when selecting hosting strategies.
Optimize application architecture and resource usage to minimize waste.
Publish updates as cloud emissions data improves.

8. Business Travel & Conference Attendance

Business air travel and conference participation currently represent the largest portion of Propared’s footprint.

8.1 Current Practices

Average of 35,000 air miles per year ~7.0 tons CO₂e
Attendance at ~5 conferences annually
Approx. 3 hotel nights per event ~300 kg CO₂e

8.2 Company Pledge

We commit to:

Evaluate the necessity of each trip and prioritize virtual participation when possible.
Group meetings and events to reduce total travel.
Explore sustainable travel options when available.
Track hotel stays and incorporate them into our annual emissions inventory.

9. Materials, Printing & Waste Reduction

9.1 Current Practices

Propared operates as an almost paperless company.
The solar-powered office reduces dependence on fossil-fuel-derived infrastructure.
Minimal printing; digital workflows are the default.
Equipment is selected for energy efficiency, longevity, and repairability.

9.2 Company Pledge

We commit to:

Reduce office waste through reuse and recycling.
Minimize use of single-use materials.
Select responsible vendors with sustainable packaging and end-of-life programs.

10. Renewable Energy Commitment

Propared is proud that its primary office is powered by solar energy.

We commit to:

Maintain this renewable energy standard.
Encourage remote workers to adopt renewable options.
Consider renewable-energy-based hosting regions as Azure expands availability.

11. Client-Specific Carbon Footprint Support

Propared’s tools can help arts and events organizations reduce environmental impact.

We commit to:

Explore sustainability tools and guidance within the platform.
Provide transparency about Propared’s own emissions for client reporting.
Support clients seeking custom sustainability workflows.

12. Product Features Supporting Industry Sustainability

Propared improves sustainability in the performing arts and events industry by:

12.1 Planning & Collaboration Tools

Reducing:

Last-minute changes
Emergency purchases
Inefficient communication
Redundant resource allocation

12.2 Inventory Sharing & Reuse

Encouraging:

Reuse of props, costumes, equipment, and set pieces
Collaboration across organizations
Cost savings and material waste reduction

12.3 Reduction of Paper Use

By centralizing information digitally, Propared enables:

Elimination of printed schedules, call sheets, and run sheets
Instant updates without generating waste
Reduced reliance on binders, printouts, and outdated paper workflows

12.4 Consolidation of SaaS Tools

Propared replaces multiple apps with a single platform, reducing:

Digital emissions from maintaining several SaaS tools
Complexity in sustainability reporting
Resource consumption associated with redundant digital operations

13. Governance & Responsibilities

The Executive Team is responsible for approving and maintaining this policy.

Propared’s sustainability working group or designated individuals will:

Monitor environmental performance
Track energy and emissions data
Lead annual policy reviews
Recommend new sustainability initiatives

All employees are expected to:

Follow environmental best practices
Participate in sustainability initiatives
Report opportunities for reduction in waste or energy use

14. Monitoring, Reporting & Continuous Improvement

Propared will:

Conduct annual reviews of environmental performance
Update this policy at least once per year
Publicly share key sustainability metrics as data quality improves
Adjust goals as technology, data, and business practices evolve

15. Public Commitment Declaration

Propared commits to:

Operating transparently and sustainably
Reducing our environmental footprint as a SaaS company
Supporting the arts and events community’s sustainability goals
Making continuous progress and reporting publicly as we learn more

16. Review Cycle

Next Policy Review: Within 12 months of publication, or sooner if material changes occur.

This document reflects Propared’s current understanding and intentions regarding environmental impact. Some data—especially relating to cloud hosting emissions—is still evolving. We commit to refining this policy as information improves.